Health and safety measures

The European Commission, Directorate-General for Regional and Urban Policy, aims to ensure maximum safety for onsite participants.

The measures may evolve until the event takes place and currently include:

  • Access to the venue upon presentation of an electronic or paper health pass with a QR code, for all participants and staff. An ID card or passport will be requested at the entry of the venue. The pass may be the Belgian COVID certificate, or the EU COVID certificate for travellers. Your personal data are not stored on the scanning devices. Please note that there will be no on-site tests and the organisers will not reimburse tests.

  • Face mask must be worn at all times by all participants and staff.

  • Hydroalcoholic gel will be provided

  • Physical distancing in all areas (1 seat out of 2 in the meeting rooms)

  • Traffic flow throughout the venue, with stickering on the floor

  • CO2 sensors in each room to ensure proper ventilation

  • Limitation of contact surfaces and objects

  • Microphones, interpretation headsets disinfected after each use

  • The staff is briefed to apply the COVID-19 event protocol of the venue

If you are suspected to be positive for COVID-19, please cancel your on-site participation immediately by contacting the event Secretariat Stay isolated until you get tested and follow the instructions of the Belgian authorities.

Travel measures to enter Belgium

Please consider the following general information on restrictions and recommendations, if you travel to Belgium:

  1. You must complete the Passenger Locator Form (PLF) within 48 hours before arriving in Belgium, even if you’re vaccinated. The PLF must be completed:

    • by all people travelling to Belgium, except:

      • if they are staying for less than 48 hours in Belgium,

      • if they are returning to Belgium after a stay abroad of less than 48 hours;

    • Are you traveling to Belgium by plane or boat? Then you must always fill in the PLF, even if you are staying in Belgium for less than 48 hours or were abroad for less than 48 hours.

    • Are you travelling by train or bus from a country outside the EU or Schengen area? Then you must always fill in the PLF, even if you are staying in Belgium for less than 48 hours or were abroad for less than 48 hours.

    • If you have stayed in a very high-risk country for the past 14 days, you need to fill in the PLF at all times, regardless of the length of your stay.

  2. Check the colour code of your country and/or whether it is listed as a very high-risk country.Please note: Have you been in a very high-risk country in the past 14 days? You are not allowed to travel to Belgium. You may only travel to Belgium if you have an essential reason in a very limited number of cases. Read more here.

  3. Check which COVID certificate you have. There are three types of certificates:

    • A vaccination certificate proves that you have been fully vaccinated against COVID-19. You are fully vaccinated 2 weeks after your last vaccination dose and if the vaccine is EMA-certified or Covishield. From 1 September, vaccination certificates from non-EU countries will also be accepted in Belgium under certain conditions, pending their equivalence agreement with the EU.

    • A recovery certificate shows that you have recovered from COVID-19. You have a positive PCR test result no older than 180 days and you no longer need to isolate.

    • A test certificate is proof of a negative COVID-19 PCR test result. This test should be less than 72 hours old.

More information available here :